Privacy Statement

Effective Date: December 2025

Anasazi Foundation (“Anasazi,” “we,” “us,” or “our”) is committed to protecting the privacy and security of individuals who visit anasazi.org and most importantly of those who seek or receive services from us. Anasazi is a nonprofit behavioral healthcare provider licensed in the State of Arizona and accredited by The Joint Commission. This Privacy Statement explains how we collect, use, disclose, and safeguard information obtained through our website and how this relates to our obligations under the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) and applicable state laws.

This Privacy Statement applies only to information collected through our website. It does not replace or supersede our HIPAA Notice of Privacy Practices, which governs how we use and disclose Protected Health Information (PHI) for treatment, payment, and healthcare operations.

1. Information We Collect Through the Website

a. Information You Voluntarily Provide

You may choose to provide information through our website, including but not limited to:

• Name

• Email address

• Phone number

• Mailing address

• Information submitted through contact forms, inquiry forms, or application materials

Unless explicitly stated, you should not submit sensitive health information through the website contact forms. Website forms are not intended for detailed clinical communication or emergency situations.

b. Automatically Collected Information

When you visit anasazi.org, we may automatically collect limited technical information, such as:

• IP address

• Browser type and operating system

• Date and time of visit

• Pages viewed and referring URLs

This information is used to help us understand website usage, improve site performance, and maintain security. It is not used to identify you personally unless required for security or legal purposes.

2. Use of Information

Information collected through our website may be used to:

• Respond to inquiries or requests

• Provide information about our programs and services

• Improve website functionality and user experience

• Maintain the security and integrity of our systems

• Comply with legal, regulatory, and accreditation requirements

We do not sell, rent, or trade personal information collected through our website.

3. HIPAA and Protected Health Information (PHI)

Anasazi is a HIPAA-covered entity. Any Protected Health Information (PHI) we receive outside of the website (such as through intake, treatment, or administrative processes) is handled in accordance with HIPAA and applicable Arizona law.

If PHI is submitted to us electronically outside of the website (for example, through secure portals or encrypted communication systems), its use and disclosure are governed by our Notice of Privacy Practices, which is available upon request and may be provided during the admissions or intake process.

Important: Communications sent through standard website forms or email are not guaranteed to be secure and may not be HIPAA-compliant. Please do not submit PHI or urgent clinical information through the website.

4. Use of Third-Party Clinical and Application Systems (BestNotes)

Anasazi uses BestNotes, a third-party electronic health record (EHR) and case management system, to process enrollment applications and to manage client clinical and administrative information.

Information submitted through secure application or intake processes that are routed to BestNotes is handled in accordance with HIPAA and applicable state law. BestNotes acts as a business associate of Anasazi and is contractually required to safeguard Protected Health Information (PHI), including maintaining appropriate administrative, technical, and physical security measures.

Use of BestNotes is governed by Anasazi’s HIPAA Notice of Privacy Practices, not solely by this website Privacy Statement. Individuals seeking services may receive additional information about BestNotes during the admissions or intake processes.

5. Cookies and Tracking Technologies

Our website may use cookies or similar technologies to enhance functionality and analyze traffic. Cookies do not provide us access to your computer or reveal personal identity. You may choose to accept or decline cookies through your browser settings; however, disabling cookies may affect website functionality.

5. Third-Party Links

Anasazi.org may contain links to third-party websites for informational purposes. We are not responsible for the privacy practices, content, or security of external sites. We encourage you to review the privacy policies of any third-party websites you visit.

6. Data Security

We implement administrative, technical, and physical safeguards designed to protect information collected through our website from unauthorized access, use, or disclosure. While we take reasonable steps to protect information, no website or electronic transmission can be guaranteed to be completely secure.

7. Children’s Privacy

Our website is not directed to children under the age of 13. We do not knowingly collect personal information from children through the website. If you believe information about a child has been submitted through our site, please contact us so we can address the issue promptly.

8. Your Rights and Choices

Depending on the nature of your interaction with Anasazi, you may have rights under HIPAA and state law regarding access to, correction of, or restriction on the use of your information. These rights are described in detail in our Notice of Privacy Practices.

For website-related inquiries, you may request clarification regarding how your information is handled by contacting us using the information below.

9. Changes to This Privacy Statement

We may update this Privacy Statement from time to time to reflect changes in our practices, technology, legal requirements, or accreditation standards. Updates will be posted on this page with a revised effective date.

10. Contact Information

If you have questions about this Privacy Statement, our website practices, or privacy protections at Anasazi, please contact:

Anasazi Foundation
1424 S. Stapley Drive
Mesa, AZ 85204

Phone: 480-892-7403

Email: info@anasazi.org

For questions specifically related to HIPAA or privacy rights, you may request contact information for our Privacy Officer.

If you believe your privacy rights have been violated, you may file a complaint with Anasazi or with the U.S. Department of Health and Human Services, Office for Civil Rights. Filing a complaint will not result in retaliation.